ACCOUNTS PAYABLE SPECIALIST

Non Profit Division - Independence Mission Schools

About Independence Mission Schools: Independence Mission Schools (IMS) educate students of all faiths living throughout Philadelphia. Our inspiring new network of 15 schools blends the best of Catholic education with innovative teaching strategies designed to meet the unique learning needs of all students.

Since our inception in 2012, our enrollment has grown over 20%, our students are outperforming 80% of their neighboring public and charter schools in Reading, and we have received increasing recognition as a network that successfully integrates faith, character, and academics to create warm, energizing schools that are sustainable for students, staff, and community. Ultimately, IMS recognizes that our students are on track to make their own choices in pursuit of college and career opportunities because they are on grade level academically and enrolled in a high-quality high school.

Job Description Overview

IMS is currently seeking an Accounts Payable Specialist with one to three years of experience. The Accounts Payable Specialist is responsible for reviewing and processing invoices and payments to vendors on a daily basis by following established procedures with accuracy and in a timely manner. The position will primarily focus on the not for profit accounting division that services Independence Mission Schools. This position requires location flexibility between the King of Prussia accounting office and Philadelphia school locations.  The ideal candidate must be highly motivated, extremely organized and have the willingness to learn. 

Job Responsibilities:

• Review invoices for proper coding to general ledger, approvals and supporting documentation.
• Key accounting contact for vendor communication and property invoice resolution.
• Audit and review employee expense reports to ensure compliance with company policies
• Assist in documenting policies, procedures and controls
• Review and process invoices on a daily basis and statements monthly.
• Maintains accounts payable unpaid and paid invoice files.
• Review problematic invoices with the appropriate department for resolution when appropriate.
• Prepare, mail, and file live check payments to vendors on a weekly basis.
• Prepare and transmit ACH payments to vendors on a weekly basis.
• Maximize accounts payable discounts and tax credits.
• Annually prepare 1099s.
• Ensure all invoices have approval signatures, departmental codes, and required supporting documentation.
• Provide assistance to outside auditors at year end.
• Completes projects as assigned by A/P Supervisor or Controller.

Qualifications & Requirements

• Knowledge and a general understanding of accounting procedures
• Ability to work independently and as part of a team
• Highly organized, methodical, disciplined, and detail oriented.
• 1 to 3 years of accounts payable experience.
• Accurate and timely data input skills are essential.
• Effective interpersonal skills and ability to communicate effectively – both written and verbal.
• Strong leadership, planning, and problem-solving skill
• Proven ability to plan, organize and prioritize tasks within time constraints.
• Proficient in MS office
• Avid and Sage Intacct experience preferred

To apply, please complete an official application: https://independencemission.tedk12.com/hire/index.aspx

EOE: IMS is proud to be an equal opportunity employer and celebrates staff diversity. We strive to be and build a diverse team that is representative of our students and the communities in which we serve. If you identify as an individual of color, we highly encourage you to apply!